SHEQ Compliance Specialist

Management systems and compliance support

• Maintain the Quality, Health & Safety and Environmental Management Systems in line with business needs, applicable legal and other requirements, and relevant standards.
• Support system updates, system compliance, document control and quality assurance activities, ensuring information remains current, controlled and readily retrievable.
• Maintain SHEQ registers, records and compliance documentation, identifying gaps and following up with responsible owners.
• Monitor relevant changes to SHEQ legislation, regulations and standards, and support the SHEQ team in assessing and communicating resulting actions.
• Prepare and update SHEQ assessments, management plans, evidence packs and reports for internal, client and certification purposes.

• Schedule internal, external, client and certification audit schedules, including meeting arrangements, agendas, evidence requests and supporting records.

• Prepare audit evidence packs and maintain accurate audit records to demonstrate conformity with ISO 9001, ISO 14001 and ISO 45001 requirements.
• Maintain the internal audit action tracker, chase outstanding evidence and monitor actions against agreed due dates.
• Review submitted evidence for completeness and refer completed evidence to the relevant Quality or Health & Safety Lead for technical review and formal closure.
• Escalate overdue, incomplete or at-risk audit and compliance actions in accordance with agreed governance arrangements.
• Identify and support opportunities for management-system and process improvement arising from audits, trends and recurring issues.

• Provide investigation support for incidents, non-conformances, customer complaints and other SHEQ events, including collating evidence, arranging meetings and compiling supporting records.
• Maintain complete and accurate investigation files, reports and action logs, ensuring records are available for assurance and audit purposes.
• Progress corrective-action follow-up, monitor progress and escalate overdue or incomplete actions to the relevant Lead.
• Support client feedback processes, including surveys, commendations and complaints, and maintain the associated records.

• Maintain supplier compliance records, including relevant insurances, certifications and other required evidence.
• Obtain missing or renewed supplier evidence and accurately update the relevant registers and systems.
• Escalate overdue, incomplete or non-compliant supplier records to Procurement for review and decision.

• Maintain action trackers and provide consistent follow-up with action owners to support timely completion and effective governance.
• Prepare meeting agendas, data, papers and presentations; take accurate minutes; maintain action logs; and distribute outputs promptly.
• Attend operational and SHEQ meetings where required to provide specialist compliance support.
• Collate, validate and analyse SHEQ data to support routine reporting, trend identification, management review and continual improvement.
• Create and issue accurate SHEQ reports for internal and external stakeholders, ensuring content is relevant, clear and issued to the required timetable.

• Arrange SHEQ training schedules, invitations and attendance, and maintain accurate training and competency records.
• Support the development and distribution of SHEQ communications, briefings, training materials and operational updates.
• Liaise with branch and department managers, clients, suppliers and external stakeholders to gather and share SHEQ-related information.
• Represent and uphold the company’s core values in all interactions and support a positive culture of safety, health, environmental stewardship, quality and ethical behaviour.

• Assist in drafting, reviewing and updating SHEQ policies, procedures, risk assessments, work instructions and safe systems of work, ensuring approved documents are controlled and communicated.
• Support SHEQ initiatives, including sustainability, compliance and continual-improvement projects.
• Provide reliable day-to-day compliance that allows Quality and Health & Safety Leads to prioritise technical assurance, professional judgement, coaching and higher-risk activities.

• Proven SHEQ compliance support experience, ideally a minimum of two years within a SHEQ, construction, engineering, manufacturing or similarly regulated environment.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint, with confidence in maintaining trackers, registers and management information.
• Familiarity with ISO 9001, ISO 14001 and ISO 45001 is highly desirable.
• Knowledge of SHEQ terminology, management systems, audit processes, investigations or corrective-action management is advantageous.
• Experience of document control, evidence collation, records management and supporting audit activity is desirable.

• Excellent written and verbal communication skills, with the confidence to follow up and appropriately escalate incomplete or overdue actions.
• A high level of accuracy, attention to detail and respect for confidentiality.
• Effective organisation and prioritisation, with the ability to manage multiple deadlines and maintain clear audit trails.
• A proactive, dependable and solutions-focused approach, with the ability to adapt in a dynamic working environment.
• Ability to work collaboratively across functions while maintaining professional challenge and compliance standards.