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HR Administrator

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Chandlers Ford
Business Unit:
Selwood Head Office
Salary Details:
£Competitive rate inline with skills & qualifications
07 Jan 2022
Our Business
The Workdry Human Resources Team support our nationwide business from 2 UK based sites looking after our employees and supporting in all areas of Human Resources, Training and Recruitment.
To support with our Human Resource Operations and to continue with providing an effective administration service to our stakeholders, we have an opportunity for a Human Resources Administrator to join us in Chandlers Ford, Hampshire on either a full time or part time job share basis (20 hours) . Hybrid working (office and home working) is also offered.
About The Role
The HR Administrator role will be varied and will be responsible for providing day to day advice and guidance to Line Managers and Employees on general HR related queries, requests and Policies and Procedures, whilst escalating more complex issues to the HR Advisors and HR Operations Manager.
Main Responsibilities:
Advice and Guidance
  • Provide first line advice & guidance on HR policies, procedures and benefits to managers and employees in a timely & professional manner
    Provide basic employment law guidance in the absence of the HR Adviser
  • Administer all HR processes including but not limited to, new starter; leaver; changes of circumstances (greens); probations; promotions; long service; retirements; absence; references; paternity; maternity; training agreements; flexible working; transfers; fixed term contracts; etc. 
  • Escalate any issues or concerns from these processes to HR management.
  • Organise and maintain accurate HR records, working to the guidelines of GDPR
  • Prepare HR documentation e.g., letters, new starter information
  • Liaise with the HR Adviser when updating employment contracts and policies
  • Prepare documentation prior to meetings e.g. absence, disciplinary
  • Participate as a note taker in formal meetings when required
  • Co ordinate with areas of the business and manage health surveillance requirements
  • Monitor job chat (performance review) completion and coordinate with managers when due
HRIS & Metrics
  • Escalate and correct any data errors in agreement with HR Advisor &/or HR Operations Manager
  • Create regular reports & presentations and provide HR metrics for Board Reports & when required to the business / HR team
  • Partner with the Payroll Department and provide relevant employee information for payroll during the month, each month in a timely manner
  • Check and balance all changes to payroll with the Payroll Department, agreeing the correct final updates to payroll monthly. 
  • With the Payroll Department ensure payroll is right first time, every time, every month
Other Duties
  • Participate in HR projects
  • Operate the Covid Hotline on behalf of the business
  • Arrange travel accommodation 
  • Provide cover for reception and post when required as part of a rota
Qualifications and skills:

  • Educated to A Level Standard or equivalent
  • CPP (Certificate in Personnel Practice or 2021 People Practice) qualified and a genuine interest in HR as a career
  • Ideally two years proven administration experience in a busy & complex HR environment
  • IT proficient - experience with HR software, like HRIS or HRMS 
  • Computer literate (MS Office applications, in particular)
  • Knowledge of employment laws
  • Ability to provide basic advice on employment terms, conditions, policies and procedures
  • Excellent planning, organising skills, with an ability to prioritise and juggle a busy workload and multi-task
  • First class attention to detail
  • Pre-emptive and able to assimilate new information quickly
  • Highly diplomatic and discrete with the ability to handle highly sensitive matters
  • Proactive at all times and able to work on own initiative without supervision.
  • Professional and confident with excellent interpersonal and communication skills. The successful candidate will have the ability form effective relationships with people at all levels and to communicate well over the telephone, face to face and in writing

  •  Working towards CIPD

What we can offer you
Selwood are pleased to offer;
  • A Competitive salary
  • Bonus Scheme with a quarterly and annual element paid
  • Hybrid Working
  • Full time or part time job share available (20 hours a week)
  • 24 Days holiday + Bank holidays (FTE equivalent)
  • Pension scheme
  • Free parking is available on site.