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Administrator

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Location:
Chandlers Ford Headquarters
Business Unit:
Selwood Head Office
Salary Details:
£Competitive in line with qualifications and skills
Advertising End Date:
31 May 2019
Our Business Unit

Founded in 1946, Selwood is now a £60m turnover company employing 500 staff throughout its nationwide network of branches and is one of the largest privately owned companies serving the Water, Environmental and Construction industries.

Selwood's headquarters are based in Chandlers Ford, Hampshire. Our impressive site is home to Plant Hire, Pump Manufacturing, Pump Sales and Export, Pump Hire and Sales as well as many other departments which underpin the success of the business.
About The Role
The Selwood HR Team are based in the headquarters in Chandlers Ford, Hampshire and the busy department supports the nationwide business in all matters HR, Recruitment & Training.
 
Due to the continued success and growth of the business, the team are looking for a multi functional Administrator to join the existing team to be responsible for a number of administrative areas across the HR, Training and Resourcing department. With over 500 staff this is a very busy department so the ability to work timely and efficiently is a must.
 
It is essential for this role that the individual has previous history working within a busy administrative environment due to timescales involved in the work the department carries out. The role requires a positive, engaged individual with a "can-do" work ethos and who can demonstrate the flexibility required with undertaking ad-hoc tasks as required. High attention to detail is a must as well as the ability to self organise own workload. This role sits within the HR department so high levels of confidentiality is essential.
 
 Main Responsibilities:
 
  • Industry Card certification schemes (CSCS, ECS ) identify & follow process and liaise with individuals to obtain and renew relevant cards to their role, including organisation of any training required.
  • Training Certificates – obtain certificates from training providers and record on internal systems.
  • Ensure all relevant documentation is issued and returned.
  • Set up training facilities, meet and greet trainers and delegates.
  • Prepare training packs for courses.
  • Book travel and accommodation as required.
  • Reception & Post – Direct calls from switchboard to relevant person, or deal with callers appropriately, welcome & register visitors.  Help with incoming and outgoing post as required.
  • Prepare contract (of employment) packs for new starters.
  • Chase outstanding employment references.
  • Entering and updating employee information into HR database and personnel files.
  • Support ad-hoc projects such as mail-merge communications to employees, company events, obtaining & preparing data, Google research etc, preparing information packs.
  • General administrative support including answering phones, taking & delivering messages, organising meetings, booking rooms.


Qualifications & Skills:

Essential:

  • History of broad administration experience, in a busy multi functional environment working with confidential information and data. 
  • Human Resources, Training or Recruitment environment would be advantageous. 
  • Strong IT skills including Office 365 (outlook, word, excel, powerpoint), use of databases for recording & interrogating data, producing and interpreting reports, internet search engines, and on-line booking systems.
  • Time management, planning & prioritising skills to enable multi tasking, working to tight deadlines, following processes and working under high pressure to meet business needs. 
  • Excellent communication skills with ability to communicate appropriately with a variety of people at all levels including Customers, Visitors, Employees, Managers and Suppliers.
  • Able to multitask and be adaptable in order to deliver the requirements to our stakeholders
  • Adapt to changing priorities whilst managing all work streams in a timely manner
  • Strong attention to detail, high level of accuracy
  • Able to work under pressure
  • Self starter; able to work alone and with speed and precision, able to follow up issues and chase action without prompting
 
Preferred:

Working knowledge of databases and learning management systems
Experience of working in a training environment/event management
Working knowledge of the CSCS card scheme
 
 

 
 
What we can offer you
Selwood are pleased to offer a competitive salary, 24 days plus Bank holiday, Bonus Scheme, Pension Scheme, Company sick pay & Government Child Care voucher scheme.
 
The Administrator role will be based in Chandlers Ford, with occasional travel to Selwood branches, Monday to Friday 37.5 hours per week.
 
Selwood invest heavily in the training and development of our staff and courses will be provided as relevant to this position.